Government of Saskatchewan Records Disposal System

All official government records must be retained by the responsible government institution for the length of time designated in the applicable records schedule [the Administrative Records System 2006 (ARMS 2006) for administrative records or an institution-specific Operational Records System (ORS) for operational records].  

Official government records may only be disposed of once the retention periods described in these schedules are met, and after receiving written permission from the Provincial Archivist.  To learn about the process used to dispose of official government records, please refer to the Guidelines to Records Disposal.  

Disposition includes the destruction of records, as well as appraisal and transfer to the Saskatchewan Archives. The disposal system is applicable to records in all formats, including digital.

The following forms will be required for the disposal process:

• The Designated Records Officer Signing Authority Template
• The Disposal Request Form
• Inventory Form - Paper Records
• Inventory Form - Electronic Records

Additional records (ie. copies of official records kept for administrative purposes) are disposed of through institution-specific approved additional records disposal policies (see the Saskatchewan Records Management Guidelines).

Please Note:  Government institutions hold many records which are considered non-government records, and therefore are not subject to the Records Disposal System.

To learn how to identify non-government records, please consult Section 3 of the Saskatchewan Records Management Guidelines.

If you have any questions regarding the records disposal process, please contact us at 306-787-0734 or at recordhelp@archives.gov.sk.ca.