Records Management Policy, Guidelines and Tools

It is the policy of the Government of Saskatchewan that all government institutions manage the records in their possession or control to meet the obligations outlined in The Archives and Public Records Management Act.

Information Management Services of the Provincial Archives of Saskatchewan is responsible for the development of records management policies, guidelines and standards for the Government of Saskatchewan and assists individual government institutions in developing records management policies and procedures applicable to their specific organizations.

The following polices and guidelines have been approved by the Provincial Archives of Saskatchewan for use by Saskatchewan government institutions:

General Policies and Guidelines

• Basic Records Management Practices for Saskatchewan Government 
• Records Management Policy for Saskatchewan Government
• Disposal Request Cancellation Policy
• Records Management Policy Model
• Transfer of Custody Guidelines
• Transitory Records Guidelines

Electronic Records Policies and Guidelines

• Cloud Computing and Records Management
• EDRMS Acquisition Guidelines
• Electronic Records Guidelines
• Email Management Guidelines
• File Formats for Long-Term Preservation and Transfer to the Provincial Archives
• Imaging and Source Records Disposal Guidelines (Format Conversion)
• Guidance for Managing Electronic Records in Shared Drives
• Social Media Guidelines
• Social Media Policy
• Policy for Managing Records Created on Collaboration Platforms
• Managing Working Documents on OneDrive
• Records and Information Management (RIM) Guide to Drives – Quick Reference Tool Model
• RIM Requirements for Business Systems

Tools and Reference

• Accreditation Checklist for Crown Corporations
• Accreditation Checklist for Government Institutions
• Accreditation Procedures for Crown Corporation
• Accreditation Procedures for Government Institutions
• Frequently Asked Questions - Records Management
• Glossary of Records Management Terms
• Naming Conventions
• Policies and Procedures for a Records Management Program
• Records Decision Flowchart (Identifying Records)
• Records Retention and Classification Schedule Development Guide
• Records Schedule Development Process - Quick Summary
• Records Disposal Process - Quick Summary
• RIM Checklist for IT Initiatives
• RIM Education Resources

Managing Records Outside the Office

• Managing Records Outside the Office
• Managing Records Outside of the Office Guidelines

For information regarding records disposition please refer to the Saskatchewan Records Disposal System.