Online Training
The following two sets of Records and Information Management (RIM) training created by the Provincial Archives of Saskatchewan are available online. For employees of Executive Government, they are available through PSC Client. We would encourage users with access to PSC Client to take the training on that platform.
Introduction to Records Management (basic overview)
The following course provides a basic overview of records management as it applies in Saskatchewan government. The session takes approximately 30 minutes and can be stopped and restarted at any time, if required.
Records and Information Management (in-depth)
This records management training includes information about RIM programs, legal requirements for records management, records schedules including ARMS2014 and their use, records retention periods, file storage, naming conventions, electronic records management, etc.
Training consists of 4 parts, each of which contains 3 or 4 modules.
Sessions can be stopped and restarted at any time if required.
Part 1: Records Management Programs
Module 1: What is Records Management? (3 minutes)
Module 2: Records Management Programs (5-10 minutes)
Module 3: Legislation Governing Records Management (4-5 minutes)
Part 1 provides an introduction to RIM programs: what they are, why they are required, and the framework for developing and maintaining a successful program.
For other users (Please fill in the info requested on the first slide)
Part 2 - Records and Record Types
Module 4: What is a Record? (4 minutes)
Module 5: Government, Transitory, and Non-Government Records (5-10 minutes)
Module 6: Administrative and Operational Records (6-8 minutes)
Part 2 defines what a record is in the context of the Saskatchewan Government. It goes into detail about the different types of records and the responsibilities and requirements for dealing with each.
Two short exercises are included to help users practice applying the concepts to example records. The exercises are not marked.
Part 3: Schedules and Disposals
Module 7: What is a Records Schedule? (4-6 minutes)
Module 8: Types of Records Schedules (10-15 minutes)
Module 9: Retention and Disposal (8-13 minutes)
Part 3 focuses on records schedules along with the retention and disposal of records. It details the different types of records schedules and how to use them properly. A detailed description is given of how retention periods are calculated along with the disposal request process for records that have met their retention periods.
A short exercise is included that asks users to classify records according to ARMS2014 or a fictional ORS. The exercise is not graded, and is for learning purposes only.
Part 4: File Management
Module 10A: Filing Systems and Naming Conventions (8 minutes)
Module 10B: File Storage and Tracking (5 minutes)
Module 11: Electronic Records Management (10 minutes)
Module 12: Email Management (6 minutes)
Part 4 focuses on the logistics of records management and special considerations for electronic records, including email. It details how files can be stored, both physically and in electronic drive structures, as well as providing some guidance about tracking/inventorying/maintaining these records throughout their lifecycles. The final section reiterates responsibility for managing email records and gives some broad options and best practices for doing so.
Records Schedule Development Training
The following interactive course provides an overview of the schedule development process in Saskatchewan government. While this training focuses on an operational records system for a fictitious ministry, it applies to other types of schedules used in Saskatchewan government. The session should take approximately 45 minutes and can be stopped and started at any time, if required.
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