Municipal Records

The Provincial Archives’ Collection includes municipal records from rural municipalities, towns, villages and cities.

The Archives collects municipal records through a records retention and disposal schedule which was created by the Urban Municipal Administrators Association of Saskatchewan (UMAAS), the Rural Municipal Administrators’ Association (RMAA), the Saskatchewan Urban Municipalities Association (SUMA) and the Saskatchewan Association of Rural Municipalities (SARM) with the assistance of the staff at the Provincial Archives.   

Municipal records in our Collection document:

  • the development, expansion and growth of local communities;
  • the relative prosperity of an area;
  • local history over time (for example, community events and the history of community associations/organizations), including changes in the social and professional dynamics within the community.

Records from a number of municipalities have been preserved at the Archives in their original format or on microfilm.  Although the collection contains records from all regions of the province, it is by no means comprehensive.  For example, the cities of Saskatoon and Regina have each established their own archives program.  Many types of records that the Provincial Archives would have collected in the past are now permanently retained by municipalities (for example, tax and assessment rolls), in accordance with legislation.

Municipal records in the Archives’ Collection include early assessment and tax rolls, municipal maps, as well as voters lists, budget information, improvement grants, feasibility studies, correspondence regarding ambulance and medical care, water quality/consumption reports, relief records, etc.

Access to municipal records is governed by The Local Authority Freedom of Information and Protection of Privacy Act.

For more information about accessing restricted records, please click here.

To access municipal records, begin your search in our online catalogue.  However, as not all of our Collection is described in the catalogue as of yet, you are also advised to contact Reference and Outreach Services.

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